Welcome to ISMO

CESFO (canteen)

The administrative restaurant (CESFO), located 50 meters from the laboratory, allows you to have lunch from Monday to Friday for about €3.

To be able to have lunch at CESFO, you need an employer certificate, to register with CESFO by paying a membership fee of €10, and to pay a deposit of €15 for the badge. After that, you can recharge your badge through the website (.) or by depositing cash directly at the cash register.

Accès CESFO

– CNRS agents: HR send to the agent once they are in the CNRS employees database (it might take some days).

– UPS agents: HR contacts the University and forwards the certificate to the agent.

Navigo/health insurance reimbursments

Your employer (Université Paris-Saclay (UPS), CNRS, or other) is required to reimburse part of the costs related to transportation (Navigo) and your supplementary health insurance. The Navigo reimbursement is proportional to the distance between your home and workplace, and the health insurance is reimbursed up to €15.

Partial reimbursment of the public transportation subscription:

– CNRS agents : through Ariane https://cnrs.employee.eu.people-doc.com – Category “Paie” / Form “Demande de remboursement partiel des titres de transport”.

– UPS agents: form to fill and to send to HR, who frowards it to the University

Partial reimbursement of supplementary health insurance (mutual insurance):

-CNRS agents : through Ariane https://cnrs.employee.eu.people-doc.com – Category “Paie” / Form “Demande de remboursement d’une partie des cotisations de protection sociale complémentaire destinées à couvrir les frais de santé”.

– UPS agents : form to fill and to send to HR, who forwards it to the University.

Missions

To attend conferences, experiments, or summer schools, you must create an “ordre de mission”. To do so, log in to Etamine (CNRS tool) to enter the destination, dates, and the budget line that will finance the mission. Once this part is completed and validated by the administrators, you can book transportation and accommodations through Notilus (CNRS tool).

Upon your return from the mission, you will need to confirm the dates of your mission in Notilus, and once the expense report is available (also in Notilus), upload the necessary receipts for reimbursement of any advanced expenses. Note that it is not required to provide receipts for meals, which will automatically be reimbursed at a flat rate (the amount depends on the country where your mission took place).

For employees with a Paris-Saclay contract, you must provide a Paris-Saclay mission order (available on the intranet) during the preparation of your mission.

Other administrative procedures

Changing your residential address

– CNRS agents : through Ariane – Category “Famille” / Form “Demande de changement d’adresse personnelle”

– UPS agents : contact HR, who will forward the informations to the University

Changing bank acount details

– CNRS agents: through Ariane  – Category “Paie” / Form “Demande de changement de coordonnées bancaires”

– UPS agents : contact HR, who will forward the informations to the University

Leaves and absences due to formations or missions

For everyone : leaves and absences (mission and formation) must be declared through Agate-Tempo.

For unusual absence (sick child, moving, wedding, loss of a familly member, …), contact HR.

Arrêt de maladie ou accident de travail

– CNRS agents: through Ariane – Category “Santé” / Form “Transmission au SRH d’un arrêt maladie” then send or give the the original sick leave certificate to HR, who forwards it to CNRS .

– UPS agents: send the sick leave certificate to HR as soon as you have it in your possession, then send or give the the original sick leave certificate to HR, who forwards it to the University.

Télétravail

– CNRS agents: through Ariane  -Category “Organisation de travail” / Form “Première demande d’autorisation de télétravail”.

– UPS agents: forms (homeworking request, self-evaluation form and validation certificate) to fill and send to HR, who forwards them to the University.

Formations

Every agents currently working at ISMO can follow the formations given by the CNRS, which can be found on the website of IFSEM.

Séverine Martrenchard (severine.martrenchard@cnrs.fr) and Laurent Berger (laurent.berger@cnrs.fr) can help for the registration procedure.

To download the payslips (for the  agents with a social security number)

ENSAP website  – detailed procedure